People enjoying a waterfront outdoor gathering with tables and chairs, decorated with flowers, overlooking a body of water with boats and a large ferry in the background on a sunny day.

Event Services

“Samantha and her team truly saved us! Just a few days before a large event, we learned that our cocktail table rental had fallen through—right before Christmas, no less. Not only did Bainbridge Events have exactly what we needed, but they made the entire process seamless.”

- Randi O’Neal

How We Support Events

Two people clinking glasses of dark red cocktails with lemon slices, outdoors at night.

Event Planning & Coordination

Focused on preparation, organization, and guidance leading up to your event. Planning services support decision-making, vendor coordination, timelines, and overall structure.

A glass jar holding a bouquet of white flowers on a wooden table inside a sunlit room with large windows.

Event Management

Focused on execution and oversight. Event management ensures timelines, vendors, logistics, and transitions are handled on the event day so everything runs smoothly in real time.

Choose Your Event Type

Wedding
Private Event
Public Event

weddings

Choose Your Wedding Package

Essential Coordination Package

Best for clients who want support executing the final details leading up to their event, along with hands-on coordination on the day of.

    • Investment starts at $2,500

    • Designed for clients who have already planned their event and want professional coordination for the final stage

    • Ideal for those who want structure, coverage, and calm on the event day

    • Approximately 8 weeks prior to the event date

    • Initial review call (8 weeks out)

    • Final logistics meeting (4 weeks out)

    • Final check-in call (1 week out)

    • Review of all booked vendor contracts

    • Creation of a master vendor contact list

    • Final vendor confirmations and logistics coordination

    • Custom master event timeline

    • Vendor production schedule

    • Ceremony cue sheet

    • Access to the Bainbridge Events Master Wedding Checklist

    • Vendor management and timeline execution

    • Ceremony and reception flow oversight

    • Cueing of key moments and transitions

    • Coordination of vendors throughout the event

    • Load-out supervision at the end of the evening

    • Lead coordinator on site (up to 10 hours)

    • Assistant coordinator on site (up to 5 hours)

Choose This Package

Collaborative Planning Package

Best for clients who want guided planning support with professional coordination to bring your event together seamlessly.

    • Investment starts at $4,200

    • For clients who want planning guidance while remaining involved in the process

    • Combines structured planning support with full event day coordination

    • Approximately 3–6 months prior to the event

    • Planning kickoff meeting

    • Structured planning meetings at key milestones

    • Review of all vendor contracts

    • Vendor gap analysis and booking guidance

    • Ongoing vendor communication and coordination

    • Attendance at key vendor meetings as needed

    • Decor and layout guidance

    • Floor plan review

    • Custom master event timeline

    • Detailed vendor production schedule

    • Timeline revisions throughout the planning phase

    • Ceremony cue sheet

    • Guided ceremony rehearsal

    • Final logistics meeting

    • Full vendor management and production oversight

    • Timeline execution and event flow management

    • Guest experience oversight

    • Coordination of ceremony and reception transitions

    • Load-out supervision

    • Lead coordinator on site (up to 12 hours)

    • Assistant coordinator on site (up to 8 hours)

Choose This Package

Full Service Planning Package

Best for clients who want comprehensive planning and leadership from the first idea through the final moment of your event.

    • Investment starts at $7,500

    • Comprehensive planning and coordination from start to finish

    • Ideal for clients who want one clear point of leadership managing the entire process

    • Immediately upon booking

    • Initial planning strategy meeting

    • Ongoing structured planning meetings throughout the planning process

    • Vendor recommendations and sourcing

    • Contract review for all major vendors

    • Vendor communication and deadline tracking

    • Budget guidance and planning roadmap

    • Decor and design coordination

    • Rental planning and layout development

    • Floor plan creation and refinement

    • Custom master event timeline

    • Vendor production schedule

    • Timeline management throughout planning

    • Ceremony cue sheet

    • Guided ceremony rehearsal

    • Venue walkthrough participation

    • Final logistics meeting

    • Vendor command and production oversight

    • Timeline enforcement and event flow management

    • Guest flow and experience management

    • Coordination of ceremony and reception transitions

    • Load-out supervision

    • Lead coordinator on site (up to 14 hours)

    • Assistant coordinator on site (up to 10 hours)

Choose This Package

private events

Choose Your Private Event Package

Event Planning & Coordination - Large Scale or Complex Events

Hands-on planning guidance and full event management for larger or more complex events.

    • Designed for larger events or events with multiple vendors, production elements, or design components

    • Combines structured planning support with full event-day management

    • Ideal for clients who want a hands-on planning partner while remaining involved in decisions

    • Investment starts at $3,500–$4,000

    • Typically 2–4 months prior to the event

    • Initial planning and vision meeting

    • Structured planning meetings leading up to the event

    • Ongoing planning communication

    • One on-site walkthrough when applicable

    • Layout and flow planning to optimize guest experience

    • Decor and styling guidance

    • Vendor sourcing support and coordination

    • Curated event timeline and production schedule

    • Oversight of setup, decor placement, and styling

    • Vendor management and timeline execution

    • Guest flow and experience oversight

    • Troubleshooting and on-site decision making

    • Coordination of teardown and load-out

    • Lead coordinator on site during the event

    • Assistant coordinator added as needed based on event scope

Choose This Package

Event Coordination - Small to Mid Scale Events

Light planning support and professional coordination for streamlined private events.

    • Designed for private events that benefit from light planning support and professional coordination

    • Ideal for hosts who want help sourcing key vendors, organizing logistics, and ensuring seamless execution

    • Best suited for streamlined events with a manageable vendor lineup and straightforward production needs

    • Investment starts at $2,000

    • Typically 2–3 months prior to the event

    • Planning kickoff meeting to review event vision, vendors, and logistics

    • Follow-up planning support leading into the event

    • Planning guidance to help shape the event structure and flow

    • Vendor sourcing support for select services (as needed)

    • Coordination with confirmed vendors

    • Layout and event flow guidance

    • Creation of a streamlined event timeline or run of show

    • Final vendor confirmations and logistics coordination

    • Vendor arrival and setup oversight

    • Timeline management and event flow support

    • Troubleshooting and on-site decision making

    • Coordination of teardown and vendor departures

      • Lead coordinator on site during the event

      • Assistant coordinator added as needed based on event scale

Choose This Package

public events

Public Event Packages are built to scope

For festivals, community events, nonprofit fundraisers, brand activations, and production-driven gatherings.

Services We Offer:

  • Event operations planning

  • Vendor and production management

  • Staffing and volunteer coordination

  • Site logistics and infrastructure planning

  • Run-of-show development

  • On-site leadership and strike supervision

Add on Services:

  • Additional Assistant Coordinators

  • Additional Lead Coverage Hours

  • Rehearsal Dinner Coordination

  • Welcome Event Management

  • Seating Chart + Floor Plan Production

  • Vendor Sourcing Beyond Included Scope

  • Design & Styling Production Services

  • Rental Management Integration

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À La Carte Event Support

  • Professional guidance for clients who want clarity without full planning or on-site management.

    Includes:

    • Concept and scope refinement

    • Timeline review

    • Logistics feedback

    • Budget and vendor guidance

  • We source, schedule, and manage event staff to support specific roles during your event.

    Staffing support may include:

    • Guest check-in and welcome

    • Wayfinding and guest flow

    • Activity or station supervision

    • Photo booth support

    • Setup, reset, and breakdown assistance

  • A professionally built event timeline designed to keep your day organized, on track, and easy to follow for vendors, participants, and key stakeholders. This service is ideal for clients who have planned their event independently but want expert structure and clarity for execution.

    Timeline creation includes:

    • A detailed, run-of-show timeline covering arrivals, setup, key moments, and transitions

    • Coordination of timing details based on venue access, vendor requirements, and event flow

    • One planning consultation to gather event details and priorities

    • One round of timeline revisions

    • A finalized, shareable document suitable for vendors and event participants

    Timeline creation does not include vendor coordination, on-site management, or day-of execution unless booked separately.

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